How To Change Ip Address Of Uploaded Moodle Files

Moodle Assistance & Back up

The University of Nottingham ("we" "us", or "our") respects your privacy and is committed to protecting yourpersonal data.The University of Nottingham uses the Moodle learning platform equally part of its teaching provision for students and forstaff grooming activities. Moodle is an open source projection, for more about Moodle please see: https://docs.moodle.org/310/en/About_Moodle. The Moodle instance used by The University of Nottingham is maintained and managed by the Learning Technology Department (UoN Libraries) in the United kingdom on our own spider web servers.

Delight read this Privacy Notice carefully – it describes why and how we collect and utilisepersonal information and provides information about your rights. It applies to personal data provided to us, both by individuals themselves or by third parties and supplements any other privacy notices which may apply.We keep this Privacy Notice nether regular review. It was last updated Dec 2020 .

Personal data that we keep well-nigh you

User Record

As function of its operation, we store a set of information most you. This consists of:

• Login Username (User ID)

• Full Name

• Academy eastward-mail address (personal email accost for acquaintance accounts)

• Student id number or staff payroll number or associate business relationship id

• The class ID that you lot are studying in the University

• The level of study you are undertaking (UG or PG)
• The appointment at which you are expected to cease your studies

• Details about where you study/piece of work in the Academy

  • The name of the faculty, school or department that you are registered with or based in.
  • The country in which your campus is based (Malaysia, China or Britain).

User Logs

Moodle also logs user activity. Nosotros volition gather the following data via logs for each and every time you log into Moodle:

• Moodle Course ID (module code) of what you accessed
• Timestamp of when you accessed
• Action type (create, view, update, delete) of what y'all did
• Moodle object the action was on e.k. Quiz, File etc
• IP address of the logged-in user whilst doing that action.

Information about including grades, feedback comments, scores, completion data, access rights, group membership, contributions to courses, including contributions to chat rooms and discussion forums, ownership of resource, assignment/file submissions, text matching scores and evidence of participation in other Moodle-based activities is held within the Moodle system and available to review here - GDPR Moodle Plugin Information Use.pdf

Additional personal data may be held within individual courses, either within documents/resources uploaded to the form or within activities within the grade. Other than contributions to chat rooms and discussion forums which are submitted by individuals in a personal capacity, module administrators are responsible for the information held nigh y'all that may be uploaded onto such courses.

How the Moodle system uses your personal information

From these logs Moodle generates a number of reports that are accessible to the 'administrators' on each Moodle module. Moodle reports enable course administrators to monitor activity in the form and to see what resource in the course are or are not beingness accessed i.e. appointment with teaching materials. These may exist used by course teams e.g. module convenors, lecturers and tutors to back up your teaching and learning. The administrator privilege is available on request only and just for the modules the requestor is supporting educational activity and learning for.

Moodle records and uses your personal information to:

• Provide yous an business relationship on, and place you lot inside, the VLE (Moodle) organization
• Provide y'all access to courses/sites inside Moodle
• Provide y'all the ability to upload, improve and delete certain information within Moodle
• Provide you access to the information, resource and activities uploaded to Moodle
• Command access to different parts of the arrangement.
• Help and back up Moodle users
• For organization administration and issues tracking
• Report on class, resource and action access, activity completion, course completion and course information (such equally grades, scores, submissions and content uploaded)
• For producing usage statistics for management and planning purposes
• For identifying and supporting users of specific bit functionality or expanse of the IT system e.yard. relating to deposition/failure or change of functionality in the system
• To support an investigation into an academic offence e.1000. accessing teaching materials during closed book assessment or the forums, the utilise of essay mills, 3rd party assistance during remote examination, accessing questions/examinations from remote locations.
• To support an investigation into breaches of the code of subject field, IT policies or illegal activities e.g. The distribution of copyright materials, contributions/postings that are offensive, harassing or illegal (racist, promoting terrorism etc), hacking/reverse engineering of IT systems.
• To support an investigation into the integrity of student contributions and assessment eastward.k. determining the originality of assessed work, the use of 3rd political party services to provide solutions or answers on behalf of students..

Individual courses within Moodle may collect additional personal information in order to:

• Provide services to the users
• Facilitate and support business processes
• Back up users in their use of Moodle

Student Appointment Analytics

Log data (as outlined above) is made available to the Strategy, Planning and Performance team for import into the University tableau data analytics tool. The Strategy, Planning and Performance team are responsible for analysis and insight into student appointment. Data from Moodle is combined with other sources of information to provide targeted back up.

How the Learning Technology support team and the Information Services Service Desk utilise your data

If you approach a support team for help with a error, upshot, question or support, Moodle support staff will need to wait at your data held on the system, including files in your personal areas and the Moodle courses to which you belong. We may demand to perform any of the post-obit:

• In the process of providing back up, answering your helpdesk question, reproducing/investigating your issue/trouble or when forming a response, the Moodle helpdesk may navigate and interact with Moodle using your business relationship. To do this we may use a characteristic know as 'login-as' which allows the helpdesk to take control of your account. The helpdesk does not add, edit or delete any data inside Moodle when doing this, without your prior permission. Nosotros volition never ask y'all to ship your password to the states as office of any back up that we provide.
• The helpdesk, when providing support to your query, may also duplicate your class or data and transfer information technology into some other part of the system or ane of our test systems. This is to let u.s.a. to carry out investigations, test solutions and provide you with support.
• When providing support, the helpdesk never gives out your personal information, including usernames and passwords.

The Moodle system is connected to two analysis tools that aid the developers identify bugs and bug and as well melody and optimise Moodle. Both of these systems use pseudo-anonymous user data (location, browser and equipment type, IP accost). The first is chosen New Relic and the other is called Matomo

Who nosotros share your data with

As office of the teaching provision, many courses will make utilize of Turnitin, Engage Lecture Capture and Talis Aspire Reading Lists. These are tertiary party services, in order to facilitate the service provided identifiable data is shared between the University of Nottingham Moodle installation and these services. The following LTI (Learning Tools Interoperability) integrations are active within Moodle and have been reviewed and approved.  Each tool uses aspects of Moodle personal data as listed above to facilitate admission to the tools and allow activities such as the calculation and storage of grades inline with the Moodle Privacy Policy. Each LTI tool has their own privacy policy.

• Talis Aspire – Library reading lists
• MyMathLab - Online resoruces
• Engage - Lecture Capture
• Turnitin - Text Matching Service and Marking Tool

Information specific to students

Students volition be automatically enrolled onto Moodle courses that they are taught via adirect link with the university's pupil data arrangement (Campus Solutions). This data volition include data that has been provided as part of your student record. module enrolment, student name and student id number.Feedback from some assessments volition be provided to students via Moodle, this informationvolition also be stored in the Moodle database along with the user action logs. Where required to either provide back up or to investigate an result, the Moodle database may also be accessed past information Services or UoN Libraries staff. Where cess data relates to progression on course module administrators will extract this data manually and upload this into the Blueish Castle organization.

All data collected and processed by Moodle is washed so in accordance with the University of Nottingham privacy policy for students: https://www.nottingham.ac.united kingdom of great britain and northern ireland/utilities/privacy/privacy-information-for-students-and-applicants.aspx

Data specific to staff

A combination of mandatory and optional CPD activities are provided via Moodle. Some Moodle courses make use of electronic submission. Applications, this is facilitated via Turnitin, these are subject to an additional privacy notice:

http://www.turnitinuk.com/en_gb/privacy-eye/privacy-pledge

All data nerveless and processed past Moodle is done and so in accordance with the University of Nottingham privacy policy for staff:https://www.nottingham.air conditioning.uk/utilities/privacy/privacy-information-for-staff-and-other-working-at-the-university.aspx

For staff facilitating courses:

Moodle reports enable grade administrators to monitor action in the course and to seewhat resource in the course are or are not being accessed. These may be used by course teams to support your educational activity and learning and must be used in compliance with the University of Nottinghamprivacy policy for students.If your form uses electronic submission or third party tools delight ensure that yous take familiarised yourself with the corresponding guidance and privacy policies.

Information security

We accept put in place appropriate security measures to foreclose your personal data from being accidentally lost, used or accessed in an unauthorised mode, altered or disclosed. Nosotros have established procedures to deal with whatever suspected personal information breach and volition notify yous and any applicable regulator of a breach where we are legally required to practice so.

Moodle data retentivity

Information and data uploaded to Moodle, including accounts, courses and well-nigh contributions to courses, including contributions to conversation rooms and discussion forums, ownership of resources and bear witness of participation in other Moodle-based activities may be retained indefinitely. Moodle data is backed up at a facility managed by the Academy of Nottingham Information Services. The backups are held for the purpose of reinstatement of the data, east.1000. in the event of failure of a system component.

Your rights

Under certain circumstances, you lot may take the following rights under data protection lawsin relation to your personal data:

• Correct to asking access to your personal information;
• Correct to request correction of your personal data;
• Right to request erasure of your personal data;
• Right to object to the processing of your personal data;
• Right to asking the brake of the processing your personal information;
• Right to request the transfer of your personal data; and
• Right to withdraw consent.

If you wish to exercise any of these rights, delight contact the states using the details set out below.

Contacting united states

You can contact the University of Nottingham by telephoning (0115) 748 7179. or by writing to:

Data Protection Officer,
Legal services
A5, Trent Building,
Academy of Nottingham,
University Park,
Nottingham
NG7 2RD

If you have whatever questions about this Privacy Discover, including whatsoever requests to exercise your legal rights, please contact our Data Protection Officer using the details set out below:

Information Protection Officer

dpo@nottingham.ac.britain

0115 748 7179.

Complaints

If you lot wish to complain about our use of personal information, please transport an email with the details of your complaint to dpo@nottingham.air-conditioning.great britain so that we tin can look into the eventand respond to you lot.

You also have the right to society a complaint with the Information Commissioner's Function(ICO) (the U.k. data protection regulator). For farther information on your rights and how tocomplain to the ICO, delight refer to the ICO website at https://ico.org.united kingdom of great britain and northern ireland .

Source: https://workspace.nottingham.ac.uk/display/Moodlehelp/Moodle+Data+Privacy+Notice

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